Overwhelmed by the Complexity of Offices? This May Help

The Benefits of Copier Leasing for a Business

Although photocopiers are a requirement in many office environments, the costs can tax even the biggest businesses. Contemplate the fundamentals of what most companies want in a copier and you’ll see why: networked to provide duplicating and printing features; options to copy in color; collating; double-sided copying. Some desire also more performance, including high speeds, large capacity and quantity, email and scanning, rapid warm up times, and protection features.

A high-end copier can cost in excess of $40,000 and, even one that meets a company’s most vital needs can run into the thousands of dollars. Due to the demand for the best technology at an affordable cost, several companies consider leasing over purchasing.

Costs are the most tangible gain recognized by businesses. Copier leasing lets you avoid large capital expenses, which opens up money for more pressing needs. With IT resources, you are buying the utilization of the machine. Ownership of the device itself is not primary in importance, especially considering how fast IT equipment depreciates. In the instance of a copier the ROI comes from its output signal, not the equipment itself. Renting generally makes more sense than purchasing when you look at it that way,. As with any IT asset that is leased, there may be considerable taxes savings available. Talk with an accountant to find out more about the possibility of writing off a copier lease as a business expense.

Copier leasing typically comprises a maintenance plan to keep your device running. For people who have experienced the frustration of a copier disaster, you know how significant a maintenance agreement is. Prices for both the maintenance agreement and the hire are typically set, meaning you understand your monthly budget well beforehand. With leasing, upgrading to the next product is not difficult. When the lease expires, you get a completely new machine with functions and the most recent specifications.

Many copier leases charge based on the quantity. Be sure you have got an exact idea of the amounts you make every month to know for certain whether leasing is the most cost effective option for you. You might want to ask your seller about a minimum copy requirement too – they may demand a bottom quantity of duplicates every month, if they are charging based on quantity. A toner typically is not although maintenance is normally included in the rent. Toner cartridges are expensive so be sure to include an estimated cost for replacements in your budget. Again, a clear idea of the volume of copies you generate per month will aid with prediction. Elements might not always be contained in the servicing agreement. You have to know what’s and is just not protected.

Finally, make sure it is possible to get a replacement copier if yours goes down.